[EXLIBRIS-L] Iindexing and cataloging question: displaying relator terms in indexes

[Jackie Dooley <jmdooley@LIB.UCI.EDU>]

UC Irvine uses the Innovative Interfaces (III) system, so the source of 
the problem may be different than with Aleph, but here's our story: the 
III authorities/headings validation subsystem uses a set of specified 
subfields (e.g. |a, |d, [whatever]) to define what constitutes a 
"heading" for validation purposes. Relator terms (in |e) are omitted 
from UCI's validation specs so as not to "mess up" the authorities 
process. Since the string that's validated is the string that displays 
in indexes, the |e data therefore doesn't display in our indexes.

I was at UC San Diego when that campus brought up its initial 
implementation of the III system, and since the system was being newly 
implemented, I was able to negotiate having the |e data included in the 
authorities validation string so that name indexes could include the 
relator terms and thus differentiate those items for which a 
particularly person or organization functioned in different roles 
(author v. printer v. binder v. [whatever]). It was really very generous 
of the system implementors to let us have this, since it means that the 
staff who manages the authorities validation process has to ignore the 
many iterations of fields with irrelevant relators (i.e., the "il." and 
"illus." and "ed." relators that show up on lots of older records).

Jackie Dooley, UC Irvine

On 12/19/2006 9:19 AM, Edward Hoyenski wrote:

> We have a similar problem with our catalog (III).  I use relator terms
> to differentiate binders, printers, publishers, booksellers, donors,
> honorees, etc., and our catalog won't display the differences for 700
> fields. 
>
> Oddly enough, it will show for 710 fields however.  Go figure.
>
> We've been told that to have it work for 700 fields it would "mess up"
> the indexing, although I've not understood the explanation on that one.
>
> If you get an answer, I'd be interested in knowing.  
>
> Edward
>
>
>
> Edward Hoyenski
> Assistant Curator
> Rare Book & Texana Collections
> University of North Texas Libraries
> ehoyensk@library.unt.edu
> 940-565-2769
> 940-565-2599
> P.O. Box 305190
> Denton, TX 76203
>
>  
>
> > > > "Warner, Diane" <diane.warner@TTU.EDU> 12/19/2006 10:27:07 AM >>>
> > > >        
>
> Hello,
>
>
>
> I'm a special collections cataloger at Texas Tech University.  I've
> used
> relator terms in 700 fields for many books in our collection, but our
> system does not index them so that the books by a particular person
> (as
> entered in a 100 field) fall into a different list than the books with
> the 700 field and a subfield e, relator term.  By this I mean that the
> basic author browse searches both 1xx and 7xx fields, but doesn't
> display 7xx with subfields on a different line in the browse return
> hit
> list.  Our problem is perhaps exaggerated because our manuscript/book
> collection focuses on contemporary writers, people still publishing
> today.     
>
> We use Aleph (Ex-Libris), so any suggestions from other users would be
> greatly appreciated.  This is causing a great problem for our patrons,
> but I can't seem to explain it well enough to our systems people to
> get
> the solution I want.  One of their suggestions was to confine the
> author
> search to 1xx fields.  
>
>
> Is it impossible to have separate listings?  How could that be
> accomplished in Aleph?  Please feel free to reply to me off-list.
>
>
>
> Thanks,
>
>
> Diane Warner
>
>
>
> Diane Warner, Ph.D.
> Librarian for the James Sowell Family Collection in Literature,
> Community and the Natural World
> Southwest Collection/Special Collections Library
> Texas Tech University
>
> 806-742-3749
> Diane.warner@ttu.edu
>  

--
      Jackie M. Dooley, Head of Special Collections and Archives
UCI Libraries, P.O. Box 19557, Univ. of California, Irvine, CA 92623-9557
  Internet: jmdooley@uci.edu  Phone: 949/824-4935  Fax: 949/824-2472